About The Role


Our Finance Team have an exciting opportunity for a Purchase Ledger Team Supervisor to lead the department here at our Head Offices in Caerphilly.  The role will require you to perform tasks that contribute to the efficient operation of the purchase ledger department in accordance with phs policies and procedures.

A day in the life of a phs Purchase Ledger Supervisor will include:

  • Line management of the Purchase Ledger team, conducting reviews and one-to-ones
  • Oversee the work of the team of Purchase Ledger Administrators daily and be a point of contact for queries or issues raised by the team
  • Carry out daily interfaces between purchase ledger systems (Eyeshare, Lawson & Key). Investigate and resolve any errors in those interfaces as they arise. This will include running an interface every forth Sunday
  • Review and approve manual payment requests raised by the team, including foreign payment
  • Review and approve supplier change of details forms prepared by the team in accordance with group processes


  • Carry out a monthly review of debit balances on the ledger. Discuss the balances with the relevant team member to understand the reasons for the debit balance. Ensure follow up of any corrections or actions discussed and provide a summary document to the Management Accountant detailing all reasons for the remaining balances
  • Carry out a monthly review of aged creditors and discuss aged balances with the team to understand why the balance exists. Ensure follow up of any corrections or actions discussed and provide a summary document to the Management Accountant detailing all reasons for the balances
  • Carry out monthly reconciliations of the Key system and Agresso to ensure the invoices which have been logged in Key match the invoices in Agresso. Resolve any differences before each period end. Submit this reconciliation monthly to the Management Accountant for review and approval
  • Carry out monthly reviews on a sample of supplier accounts to ensure the team are regularly reconciling their supplier accounts to supplier statements
  • Carry out a review of all one-time vendor invoices once a quarter to ensure they are correctly treated as one-time vendors and do not require full supplier set up

  • Monitor levels of invoices waiting approval weekly and contact approvers with high levels of invoices requiring approval to ensure levels are kept to a minimum
  • Carry out monthly reviews of on hold invoices to ensure levels are kept to a minimum and queries are resolved in a timely manner
  • Maintain the user administration within Eyeshare
  • Provide training to new users across the business for both Eyeshare and Lawson
  • Provide training to new members of the Purchase Ledger team
  • Carry out period end close down in Agresso to close the previous period and open the new period.
  • Post cash onto Agresso
  • Ownership of own set of supplier accounts
  • Monitor workload and volume of invoices processed by team monthly.


What we will require from the successful candidate:

  • Relevant knowledge of purchase ledger systems and processes
  • An Ability to lead, inspire and motivate a team
  • Good knowledge of Microsoft Excel
  • Good communication skills and able to interact professionally with both internal and external customers
  • Able to prioritise work to meet the demands of a very busy and diverse department and its customers




In return for your commitment and expertise, you will get:


  • 23 days annual leave plus Bank Holidays
  • Pension scheme
  • Ongoing career and development opportunities
  • A 24-hour wellbeing helpline
  • Full training and support
  • Free Parking.




About phs:



Phs Group was founded in 1963 and we are the leading provider for Hygiene Services in the UK, Spain and Ireland with over 120,000 customers across 300,000 locations incorporating numerous businesses during its 57 years of business.

Our businesses include: Washrooms, Healthcare, Floorcare, phs Direct and Direct 365 (sale of consumables), phs Greenleaf, Teacrate, Besafe, Wastekit and Compliance.



At phs, we pride ourselves on our diverse workforce, and ensuring we have an inclusive environment for all our staff.  We remain committed to ensuring our teams can bring their true selves to work without risk or fear of discrimination.

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