Executive Assistant

Location: Caerphilly

Competitive salary

Are you an exceptionally organised and proactive Executive Assistant who thrives in a fast-paced commercial environment?

We are looking for an experienced Executive Assistant to provide high-quality support to our Chief Commercial Officer, with additional support to the Chief Operating Officer when required. This is much more than a traditional diary management role. You will anticipate priorities, bring structure to a demanding commercial agenda and ensure meetings, travel, events and key actions run seamlessly.

The Executive Assistant role at phs will involve:

• Proactively managing a complex executive diary, balancing competing priorities and protecting time for key business activity.
• Coordinating internal and external meetings, preparing agendas and materials, and ensuring decisions and actions are followed through.
• Organising UK travel and accommodation, producing clear itineraries and resolving changes quickly and calmly.
• Coordinating PowerPoint presentations, business reviews and the monthly CCO blog by bringing together information from across the Commercial team.
• Managing the end-to-end logistics for leadership meetings, sales events, customer engagements and conferences.
• Acting as a trusted and highly discreet point of contact for senior leaders, colleagues, customers and external partners.

The ideal candidate for an Executive Assistant at phs will have:

• Previous experience supporting a senior executive within a sizeable, fast-paced and commercially focused organisation.
• Exceptional organisation and planning skills, with the ability to manage several priorities simultaneously.
• A genuinely proactive approach, anticipating what needs to happen rather than waiting for instructions.
• Excellent diary, meeting and travel-management capability.
• Strong Microsoft PowerPoint skills and confidence using the wider Microsoft 365 suite.
• Outstanding attention to detail and the ability to produce accurate, high-quality work.
• The confidence to work independently, exercise sound judgement and make sensible decisions.
• A warm, professional and customer-focused communication style.
• Complete discretion when handling confidential, sensitive and people-related information.
• A flexible and resourceful approach when priorities or plans change.
• The ability to build effective working relationships at every level of an organisation.
• Flexibility to travel and occasionally stay overnight when attending key meetings or events.

In return for your commitment and expertise, you will receive:

• Competitive salary
• Virtual GP services for you and your household.
• 23 days’ holiday plus bank holidays, with the option to buy or sell additional holiday.
• Employee discounts with major supermarkets and retailers through phs Perks.
• Training and development opportunities, including accredited ILM programmes and apprenticeships.
• Improved parental and paternity leave.
• A 24-hour wellbeing helpline.
• Cycle-to-work scheme.
• Pension scheme and life assurance.
• Free on-site parking.

About phs

phs is a trusted workplace services partner, supporting 120,000 customers across 300,000 locations in the UK, Ireland and Spain. For more than 60 years, we have delivered washroom, floorcare, healthcare and specialist services that help customer premises remain hygienic, compliant and running smoothly.

Hygiene is the largest division within phs Group. Its Commercial team includes approximately 300 colleagues working across customer services, marketing, digital, telesales, field sales, business development and key account management throughout the UK.

At phs, we are proud of our diverse workforce and committed to creating an inclusive environment where everyone can bring their true selves to work without risk or fear of discrimination.